Real Estate Manager I-II

Real Estate Manager I-II

$116,880 – $165,720 Annually / $9,740 – $13,810 – Monthly DOE

Plus Excellent Benefits & Non-PERS Retirement

SUMMARY:  Under the general direction of the Director of Real Estate and Port Development and within the framework of Port policies, procedures, and strategic goals and objectives, the Real Estate Manager series performs a wide range of professional-level property management functions. The Real Estate Manager series is responsible for planning, directing, implementing, and executing a comprehensive program of real property acquisition, development, leasing, appraisal, and management. This is an at-will position.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES: The following duties are performed either personally or through subordinate staff. Other related duties may be assigned.

 

Plans, develops, and establishes real property programs, while ensuring the technical propriety of real estate transactions in accordance with federal, state, local, and Port District codes, regulations, and policies. 

 

Establishes effective procedures and successfully negotiates agreements with varying degrees of complexity with diverse stakeholders including but not limited to tenants, legal representatives, property owners, and various governmental jurisdictions.

 

Leasing/Marketing

Conducts site visits of Port property with prospective tenants and coordinates leasing and development proposals between prospective tenants and the Real Estate Director, while ensuring alignment with strategic goals and objectives and optimal use of Port property. 

 

Collaborates with prospective clients to foster and build effective stakeholder relationships; responds to client inquiries in a timely manner resolving issues and concerns.

 

Analyzes physical and economic feasibility and impacts of prospective client proposals.

 

Performs the more complex lease negotiations including fair market rental resets for major tenants; negotiates lease provisions to meet the needs of clients and the Port; supervises subordinate staff in less complex lease negotiations.

 

Drafts lease agreements and amendments for approval of the Real Estate Director, Port Director, and Port Commissioners in accordance with Port policy; recommends proposed lease terms to Real Estate Director and Port Executive team. 

 

Provides property information to interested parties to include but not limited to local agencies (i.e. State Lands Commission, Cal-Trans, planning, and/or parks and recreations departments), real estate brokers, utility companies, and business development organizations (i.e. San Joaquin Partnership and Business Council).

 

Property Management

In collaboration with stakeholders, develops and implements a comprehensive program of planning, leasing, operating, and maintaining Port real estate assets to maximize their economic productivity and lifespan.

 

Provides optimal customer service directly and through subordinate staff to customers by timely answering inquiries by phone or in person; collaborates with internal and external stakeholders to research customer inquiries and/or issues; resolves customer complaints with diplomacy and tact; builds and fosters mutually beneficial customer relationships.

 

Serves as a liaison between internal and external stakeholders (i.e. tenants, outside vendors, service providers, and Port staff) to provide optimal customer service and to facilitate timely resolution of customer concerns.

 

Keeps Real Estate Director apprised of pertinent department activities, as well as provides regular updates to internal stakeholders on departmental projects and sensitive issues, while recommending appropriate action as necessary.

 

Prepares and provides analysis of statistical and status reports; monitors tenant/lease revenues and Department financial performance, including preparation of annual budget; ensures collection of past-due rents in collaboration with the Accounting Department.

 

Maintains and monitors tenant lease and database files including lease assignments, rental increases, lease amendments, name and address changes, emergency contact information, and related business correspondence and documentation.

 

Performs on-site inspections of leased properties to ensure compliance with lease provisions; manages premises key inventory.

 

Maintains files on Port property, including easements, right of way, zoning, conveyances, utilities, rail services, road and rail bridges, property taxes, weed control, and related documents.

 

Ensures the availability and validity of Port maps (land, rail, utilities, and tenant premises), land surveys, and legal descriptions of Port property, while coordinating with outside engineering and other resources.

 

Prepares drafts of Commission agenda items for the Real Estate Director’s review, as well as consideration of the Port Director including property related issues (i.e. lease approvals, grants of easements, rights of way, and real estate purchases). Prepares presentations on prospective leases and property-related issues for the Board of Port Commissioners.

 

Supervisory Duties

Schedules, assigns, supervises, and reviews the daily work of assigned personnel; plans, organizes, directs, and evaluates the performance of assigned direct reports; prepares employee performance evaluations; establishes performance requirements and professional development goals in conjunction with upper management; regularly monitors performance and provides coaching for performance and development; recommends step increases in compliance with Port policy; deals with department employee relations issues and addresses performance deficiencies effectively and in a timely manner.

                                                  

Participates in the interview and selection process for department recruitment; identifies and develops training and development plans for department new hires.

 

Provides leadership and promotes positive internal working relationships by cultivating trust and integrity, respect, accountability, and professionalism; provides leadership and works with staff to enhance a customer service-oriented work environment and to achieve department strategic goals, objectives, and service expectations.

 

Real Estate and Port Development

With other members of the management team, participates in the development of department and enterprise strategic goals and objectives; collaborates to develop and implement department and enterprise business plans, budgets, processes, procedures, and policies required to achieve strategic initiatives and objectives.

 

Keeps abreast of regional and local real estate activities; applies current trends to Port real estate and development planning and development of goals and objectives; develops and promotes local and regional planning efforts in collaboration with management team.

 

Participates in the development, planning, management, and administration of all Real Estate departmental functions, including Rail Services, Foreign Trade Zones, and the Port’s Public Electric Utility.

 

In collaboration with Port environmental staff and management team, ensures compliance with all laws and regulations pertaining to commercial and industrial real estate, Foreign Trade Zone, and Electric Public Utility administration, including but not limited to San Joaquin County Air Pollution Control District, Central Valley Regional Water Quality Control Board, National Environment Policy Act (NEPA), California Environmental Quality Act (CEQA), California Dept. of Toxic Substance Control (DTSC), and Army Corp of Engineers.

 

Ensures that related Port policies and agreements are adhered to and that all permits and privileges granted by the Port are in alignment with the intended purpose; updates policies and programs to keep current.

 

Represents the Port in conjunction with international, national, regional and local groups and organizations and attends civic, trade, and social functions as needed.

 

May conduct tours of Port facilities for current and potential customers or representatives of government agencies.

 

SUPERVISORY RESPONSIBILITIES:  Directly supervises the Assistant Real Estate Manager and other Real Estate staff as assigned. During the Director of Real Estate’s absence, may be required to act on his or her behalf.

 

MINIMUM REQUIREMENTS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required for the Real Estate Manager series. Additional experience, education, knowledge, and ability may qualify an individual for the higher level in the series. Reasonable accommodations may be requested to enable individuals with disabilities to perform the essential job functions.

 

Education and/or Experience: 

 

Real Estate Manager I

Equivalent to graduation from an accredited college or university with a Bachelor’s degree in business or public administration, finance, real estate, marketing or other related field and four (4) years of progressively responsible experience performing related duties, two (2) years of which must have been at a supervisory level or higher.

 

Real Estate Manager II

In addition to the above-mentioned education or equivalent experience, incumbent will need a minimum of two (2) additional years of demonstrated experience with increasingly complex technical real estate activities/functions such as directly negotiating complex leases, developing comprehensive real estate programs, participating in short and long term strategic planning, and facilitating resolution of high level issues with key internal and external stakeholders. Management experience in public sector is preferred.

 

Knowledge of:         

• Advanced commercial/industrial real estate practices, including property management, asset management, leasing, and property appraisal and valuation methodology.
• Principles, practices, and methods of contract and lease negotiation, preparation, and processing of property and real estate agreements.
• Federal, state, and local laws and regulations pertaining to real estate agreements and permits.
• Real estate market trends, economic trade conditions, and business development and management.
• Principles, practices, and methods of project management and strategic and long-term business planning.
• Real estate terminology and legal descriptions of real property.
• Principles and practices of accounting and budgeting; discount cash flow analysis to support market value analysis and investment decision-making.
• Principles, practices, and methods of effective personnel management and supervision.
• Proficient knowledge of personal computer software programs and capabilities, including MS Word, Excel, PowerPoint, and other Microsoft Office software and data base systems. 
• Business math to perform arithmetic computations (e.g., addition, subtraction, multiplication, division, percentages, fractions, etc.).
• Reading comprehension to interpret and apply policies, procedures and agreements.
• Effective safety principles and practices.
• General knowledge of federal and California environmental laws and regulations, including the California Environmental Quality Act (CEQA); the workings of local, state and federal regulatory agencies.

Highly Desired Knowledge:

• General knowledge of port maritime and real estate services, including the use of rail, truck, and distribution coordination activities and practices.
• Publicly owned electric utility administration.
• Regional commercial and industrial real estate market.
• General knowledge of foreign trade zone concepts.
• Port of Stockton facilities, properties, and services.
• Principles, practices, and techniques of public sector personnel management and supervision.
• Brown Act, Robert’s Rules of Order, and CA Public Records Act.

Skills and Abilities:  

• Supervise, direct, and evaluate subordinate staff; interpret and enforce administrative and operational polices, practices and procedures.

• Exercise sound, expert, independent judgment within general policy guidelines.
• Effective analytical, strategic decision-making and critical thinking skills to make strong business decisions and appropriate representations to stakeholders, identify creative solutions, and recommend profitable business strategies. 
• Perform market analysis including gathering and analyzing comparables and performing valuations utilizing income, sales and replacement cost approaches, as well as the ability to review third-party appraisals.
• Above average verbal and written communication skills to describe, explain, negotiate, persuade, direct, and build consensus. 
• Negotiate with other parties from widely diverse backgrounds with diplomacy and tact. 
• Strong reading comprehension and writing skills including the ability to draft, edit, proof and interpret complex documents, including property lease agreements, proposals, reports, and other correspondence.

• Collaborate with management team to develop and implement goals, objectives, policies and procedures.
• Establish and maintain diplomatic and effective working relationships with Port staff, prospective and existing tenants, outside vendors, brokers, contractors, service providers and government agency representatives using tact and professionalism. 
• Above average mathematical and accounting skills to interpret agreements in order to calculate CPI increases, delinquency charges, etc.

• Intermediate to above average Microsoft Suite computer skills.
• Spreadsheet and report preparation; financial lease terms and business valuation skills including pro forma preparation.

• Prepare informative and accurate PowerPoint slides and deliver effective oral presentations.

• Ability to travel as needed.

The Real Estate Manager II is distinguished by the degree of complexity and advanced technical knowledge, skills, and abilities. In addition to the above requirements, this position must be able to:

• Serve as a lead negotiator and support the Real Estate Director in preparing highly complex lease agreements and amendments.
• Demonstrate the ability to manage the department with limited guidance.
• Utilize high-level effective decision-making principles and critical thinking skills.
• Apply advanced knowledge of industry standards and best practices related to real estate and development.
• Perform complex analysis and problem solving and make recommendations to resolve difficult issues.

Certificates, Licenses or Registrations:  Must possess and maintain a valid California driver’s license and be insurable under the Port’s liability policy or provide other insurance acceptable to the Port. Must pass a background investigation and be able to obtain and maintain a Transportation Worker Identification Credential (TWIC) card. Real Estate license highly desirable.

 

Disaster Servicer Worker:  All Port of Stockton employees are designated Disaster Service Workers (DSW) through state law (California Government Code Section 3100-3109). Employment with the Port requires affirmation of a loyalty oath to this effect. Employees are required to complete all DSW-related training as assigned, and to report for duty, remain on duty and/or return to work as ordered in the event of an emergency.

 

WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

 

Work is performed primarily seated in a climate-controlled office with use of personal computer and a telephone. Occasional to frequent walking or standing outdoors (possibly in hot, cold or inclement weather) or indoors (possibly in dusty warehouses or buildings). May involve opening and closing heavy warehouse doors.

 

Occasional to frequent vehicle or air travel. Occasional evening or weekend attendance at meetings and related functions as needed.