Commercial Property Manager

The Westage Companies are comprised of an all-purpose real estate development and service organization based in Fishkill, New York. While always remaining a small company, Westage has developed sizeable real estate projects in New York and Connecticut.   Westage formed a Health Care Real Estate division in 1996.  Westage Management currently manages over 250,000 square feet of primarily medical space.

The position is responsible for overseeing all aspects of Property/Facility Management of multiple medical office buildings in the Mid-Hudson Valley Region.  This includes the cost effective, safe, and efficient operation of the facilities, including responsibility for managing expense budgets, operations and maintenance, vendor contracts, and small capital projects.

Responsibilities:

• Prepare and manage annual budgets for property operating costs including maintenance and capital repairs
• Develop scopes of work documents to support RFP process including managing vendor bids and award process
• Negotiate service contracts with external vendors to achieve the highest level of performance at the lowest cost in compliance with manager’s and company’s values, standards, and guidelines for business conduct
• Ensure contract compliance, and preparation of accurate and timely reports
• Contracting and supervising repairs and maintenance work, whether by third-party vendor or internal staff
• Ensure compliance with all regulatory agencies, including, but not limited to OSHA, EPA, fire safety codes, building codes and ADA. Develop remedial plans, if required
• Investigate and resolve tenant concerns; manage tenant expectations and ensure satisfaction with all services provided by acting as single point of contact
• Coordinate all disruptive work activities around tenants operating schedules to ensure minimal disruption
• Manage a Work Order System
• Manage the maintenance of building systems through preventative maintenance and on-demand services
• Provide direction and leadership to maintenance staff 
• Conduct monthly formal site inspections to ensure that site is being maintained at a standard commensurate with a Class “A” Medical Office Building. Ensure all operating procedures and policies are adhered to 
• Prepare quarterly reports of budgeted and non-budget items 
• Maintain records of all building services contracts, expenses, and reports related to the properties
• Manage a 24-Hour emergency response plan
• Special projects/duties as assigned

Qualifications:

• Minimum 5 years’ experience in commercial property management
• Bachelor’s degree preferred
• Advanced certification from a professional organization (i.e., Building Owners and Managers Association RPA or FMA certificate), or in progress desired
• Technical and working knowledge of commercial building systems and infrastructure a must
• Strong problem-solving ability/creative thinker
• Strong interpersonal and customer service skills
• Excellent verbal/written communication skills
• Strong negotiating skills
• This individual should be self-motivated, multi-tasker, team player with strong organizational and time management skills
• Management of medical properties preferred
• Management of multiple sites preferred
• MS office, and experience with property management software preferred
• New York State Real Estate License a plus

Additional Requirements:

• Valid New York State Driver’s License
• Fully Vaccinated against Covid-19

Salary & Benefits:

• Salary is commensurate with experience
• Benefits include paid vacation and holidays; 401k; medical, dental and vision insurance

Qualified candidates should submit their resume via email w/salary requirements to us for consideration.  EOE.