Administrative Assistant/Lease Administrator

ADMINISTRATIVE ASSISTANT / LEASE ADMINISTRATOR

JOB SUMMARY

Assist the Senior VP of Asset Management in the regional management of a multi-faceted commercial real estate company with a portfolio of properties that spans Los Angeles, San Francisco, New York, and Hawaii.

ESSENTIAL SKILLS

• Excellent written and verbal communication skills. Ability to effectively present information.

• Strong organizational and analytical skills.

• Attention to detail.

• Ability to comprehend, analyze, and interpret documents.

• Aptitude for applying critical thinking to problem solving and decision making.

• Proficient in Microsoft Office Suite, particularly Word and Excel.

• Paralegal experience a plus.

GENERAL RESPONSIBILITIES

• Responsible for preparing accurate and timely lease documents, spreadsheets, and reports.

• Track all phases of lease transactions from LOI through lease execution.

• Ensure that required lender approvals are received and tracked.

• Organize and maintain files, binders, spreadsheets and other leasing documents.

• Review and process vendor invoices.

• Collect monthly management reports from property managers and distribute to the appropriate parties.

• Provide efficient, timely, reliable, and courteous service to tenants and clients.

• Perform other duties as assigned.