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Koelbel & Company

Commercial Construction Associate

Full Time
Work Place
Real Estate Field
Postal Code
United States

This job is no longer active.


Summary: Provides support for the Chief Operating Officer and Vice President of Commercial Development in all aspects of construction management, construction contract negotiations, construction administration, change order management, with additional assistance in design team management, entitlement support, financial analysis and project financing for a variety projects primarily including affordable and market rate rental housing, with other work occurring in infrastructure, commercial retail, and commercial office.

Essential Duties and Responsibilities
Attend weekly Owner, Architect, Contractor meetings for various projects and ensures projects remain on time and on budget.

Attend monthly pencil walks with contractors and architects to ensure proper billing for bank draws.

Track key dates and obligations in 3rd party contract agreements, land purchase agreements, and financing agreements.

Help schedule/coordinate all internal and external project meetings including but not limited to meetings with community groups, tenants, city officials, presentations, project team meetings, investor meetings, and marketing and design meetings.

Assist in contract negotiations with Architects and Contractors along with managing those relationships through completion of the job.

Ensure contracted vendors are performing required tasks and staying within the agreed schedule and budget.

Perform pricing and review of contractor bid packages to ensure adequate bid coverage and proper scope.

Assist in creation of reports required by banks and equity investors on various projects.

Perform and manage all tasks and projects requested by the COO and VP of Commercial Development.
Confer and coordinate with Architects, Planners, Engineers, Public and Private Utility Representatives and other consultants on
commercial and residential development.

Compile and analyze data on a variety of site conditions including survey and title and distills analysis into reports suitable for senior management.

Work with design team and Authority Having Jurisdiction to manage the submission of required documents and receipt of required permits/approvals as well as budget and track associated expenses associated with permits/approvals.

Review site plans, working drawings, specifications, and cost estimates for commercial and residential development.

Inspect construction work in progress on a twice weekly basis to ensure compliance with plans and specs.

Manages document control with regards to properly renaming and organizing digital files.

May perform research on zoning ordinances and condemnation considerations.

Assist in evaluation of the development potential of company properties and assets.

Assist in the inspection or inspects property for construction, condition, and functional design.

Prepare and submit reports to COO and VP of Commercial Development regarding properties as requested.

Assist in negotiating with community, business, and public utility representatives to eliminate obstacles to land purchase, development, sale, or lease.

Participate in the preparation and processing of request for proposals to consultants and contractors and assist with writing/reviewing contracts.

Manage third-party inspectors and verifies work complies with required plans and specs with all deficiencies addressed.

Work with Property Managers to address open construction issues for seamless transfer of completed projects to operations as well as any potential issues that may arise from the current property portfolio.

Verify projects under construction comply with Stormwater management regulations.

Develop and update project schedules.

Supervisory Responsibilities
This job will be responsible for selecting and managing some 3rd party vendors. This job has no supervisory responsibilities of other Koelbel and Company employees.

Organized – Prioritizes and plans work activities. Anticipates issues and sets goals and objectives. Organizes information in a way that other team members can quickly access and understand it.

Sense of Urgency – Understands time of the essence. Works diligently and efficiently to complete required tasks on or ahead of schedule. Drives hard for completion of projects and tasks.
Problem Solver - Uses reason even when dealing with emotional topics. Identifies the cause of issues and uses critical thinking to work through an implement a plan of action to solve the problem. Develops alternative solutions when the initial plan does not work. Works well in group problem solving situations. Provides proposed solution to problems prior to seeking advice from management.

Attentive to Detail – Focuses on minor details to ensure work quality and risk mitigation. Understands all aspects of the projects necessary to prevent small issues from becoming problems. Coordinates information such that all team members and vendors are working with the appropriate knowledge about the required tasks.

Perseverance - Overcomes resistance or setbacks related to all aspects of the job. Is undaunted in the face of adversity. Anticipates and accepts challenges are normal and recognizes true skill comes from overcoming such challenges.

Committed - Believes in and is motivated by the job’s mission. Is passionate about real estate and energized by the outcomes of the work.

Caring – Is compassionate towards team members, clients, and vendors. Understands their motivations and emotions and works to be supportive.

Technical Skills – Assess own strengths and weaknesses; Pursues training and development opportunities; Strives to continually build knowledge and skills; Shares expertise with others.
  • Acquisition and due diligence proficiency.
  • Ability to identify, discuss and resolve conflicts throughout the commercial development process from inception though completion of construction.
  • Ability to manage construction oversight from initial design pricing through close-out and warranty work as well as the ability to forecast potential issues throughout construction
  • Knowledge of various building systems (structural, mechanical, electrical, plumbing, etc.), ability to read plans and specs, and the ability to determine the right approach given project requirements.
  • Understanding of bank underwriting requirements.
  • Understanding of subcontractor and contractor lien rights and laws.
Cost Consciousness – Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.

Budget and Contract Administration – Provides detailed budget consistent with corporate standardized format; Codes invoices and determines overages/shortfalls. Strives to maintain spending within Budget Parameters. Properly reports any variances to the CFO/Controller. Understands the accounting departments budgeting/costing software and updates overall job budgets continuously throughout the project. Manage all aspects of Contracts including establishing contacts between the appropriate entity and vendor.

General Requirements – Meets the requirements of the Employee Handbook as it relates to Diversity, Ethics, Organizational Support, Professionalism, and Attendance and Punctuality.

Education and/or Experience
Four-year college or university is preferred. Two to three years of related experience and/or training in the construction field is a plus.

Computer Skills

To perform this job successfully, an individual should have knowledge of Microsoft Applications (Excel, Word, Project, Outlook, and PowerPoint) and Bluebeam Revu. Additionally, will need to develop an understanding of Development software and Project Management software the company currently uses or will use.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Skills

Ability to write routine reports and correspondence. Ability to speak effectively with subcontractors, customers, or employees of organization.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions for this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions listed above are representative of knowledge, skill, and/or ability required.

Job Sectors



2+ to 5 years

This job is no longer active.

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